Inbox Manager
Inbox triage as mail lands or every 30 minutes: urgent flagged, newsletters archived, replies drafted, nothing ever auto-sent
- Category
- Operations
- Scheduled tasks
- 2every few minutes, daily
- Runtime
- Hermes
- Works with
- GmailrequiredSlackHubSpotNotion
- Hosting
- Fully managed, always on
- Inbox TriageEvery 30 min, 06:00 to 20:00about 210 runs a week
- End Of Day DigestWeekdays at 17:00
- Mon
- every 30mInbox Triage
- 17:00End Of Day Digest
- Tue
- every 30mInbox Triage
- 17:00End Of Day Digest
- Wed
- every 30mInbox Triage
- 17:00End Of Day Digest
- Thu
- every 30mInbox Triage
- 17:00End Of Day Digest
- Fri
- every 30mInbox Triage
- 17:00End Of Day Digest
- Sat
- every 30mInbox Triage
- Sun
- every 30mInbox Triage
The moment it happens.
The Inbox Manager agent does not wait for its next scheduled check. Connect a trigger and it starts the second the event arrives. Until you do, its schedule covers the same work.
Email to the agent's inbox
When: Email received
New mail triaged on arrival: urgent flagged at once, replies drafted for review
How the Inbox Manager agent works
Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.
Connect the ones you use. It works with what it has.
- Inbox TriageEvery 30 min, 06:00 to 20:00
- End Of Day DigestWeekdays at 17:00
Keeps in its workspace
- Who the owner is: business, timezone, quiet hours, delivery channel
An end-of-day inbox digest
Sent to your Slack, Telegram, or another channel you connect.
Drafts that wait for you
Anything that leaves your business is written for your approval, not sent on its own.
Answers in chat
Ask it about its work any time from the agent's chat in your dashboard.
The Inbox Manager agent, on autopilot
Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.
Task 01Every 30 min, 06:00 to 20:00
Inbox Triage
Triage the inbox: process every message that arrived since the last sweep (keep state in ~/state/inbox.json). Classify each as urgent / needs-reply / FYI / newsletter / junk…
About 210 runs a week
Task 02Weekdays at 17:00
End Of Day Digest
Send the end-of-day inbox digest: counts by category, drafts waiting for review (one line each: who, what, your suggested reply in ten words), anything that has waited more than 24 hours for the owner's answer…
About 5 runs a week
What it delivers
A sample of what the Inbox Manager agent sends after a run. Illustrative, with fictional data.
Inbox Manager agentAGENTjust now
Inbox digest, 17:00
Triaged 46 messages: 3 urgent, 7 need a reply, 12 FYI, 24 archived (newsletters and junk).
Drafts waiting for you: 7 (Acme renewal, 2 support replies, 4 intros).
Waiting over 24h: 2 (supplier quote, candidate follow-up).
Nothing was sent. Approve the drafts from your inbox when ready.
Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.
How deployment worksSee pricing
Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.
Inbox Manager template questions
What does the Inbox Manager agent template do?
Inbox triage as mail lands or every 30 minutes: urgent flagged, newsletters archived, replies drafted, nothing ever auto-sent It runs 2 scheduled tasks on a managed cloud environment.
Which runtime does the Inbox Manager agent use?
It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.
How often does the Inbox Manager agent run?
On a schedule you control. Out of the box it runs every 30 minutes, 06:00 to 20:00, weekdays at 17:00. You can change the cadence, or trigger it on demand. It also reacts the moment something happens: email received, once you connect those triggers.
Will the Inbox Manager agent do things without my approval?
No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.
What do I need to connect before it works?
Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The Inbox Manager agent runs on the Hermes runtime.
Part of the Executive Assistant.
The Executive Assistant does this job and 5 more in one agent.
See how agencies use Qoren- Full-time hire · 6 duties
AI Executive Assistant
aka “Executive Assistant”
Your inbox, calendar and commitments handled before you are awake.
- Mail triaged as it lands, replies drafted for your approval
- A one-page brief at 6:30 every morning
- A prep sheet minutes after a meeting is booked, notes the moment the transcript lands
- Sunday: the week ahead and anything slipping
Reacts toEmail receivedBooking created+2Weekly on Sunday at 16:00+5 more
+3Works with Gmail, Google Calendar, Slack, Fireflies, HubSpot, Notion, Google Tasks, Tavily.6 tasks - General
Daily Briefing Agent
aka “Morning Brief”
Your day in one message before you wake: calendar, inbox, metrics, and overnight alerts, briefed daily
Daily at 06:30+1 more
+2Works with Google Calendar, Gmail, Slack, Linear, Stripe, PostHog, Tavily.2 tasks - Assistant
Meeting Preparation Agent
aka “Meeting Prepper”
A one-pager on everyone you're about to meet: who they are, their company's fresh news, your last interactions and open commitments, and a question worth asking.
Reacts toBooking createdEvery 30 minutes on weekdays, 06:00 to 19:00+1 more
Works with Google Calendar, Gmail, HubSpot, Tavily, Slack.2 tasks
Deploy the Inbox Manager agent today.
Sign in, start from this template, and go live in minutes. Plans from $39/mo.