Meeting Preparation Agent
aka “Meeting Prepper” in the catalog
A one-pager on everyone you're about to meet: who they are, their company's fresh news, your last interactions and open commitments, and a question worth asking.
- Category
- Assistant, Sales
- Scheduled tasks
- 2every few minutes
- Runtime
- Hermes
- Works with
- Google CalendarGmailHubSpotTavilySlack
- Hosting
- Fully managed, always on
- Prep RadarEvery 30 min on weekdays, 06:00 to 19:00about 140 runs a week
- Evening LookaheadWeekly at 18:00
- Mon
- every 30mPrep Radar
- Tue
- every 30mPrep Radar
- Wed
- every 30mPrep Radar
- Thu
- every 30mPrep Radar
- Fri
- every 30mPrep Radar
The moment it happens.
The Meeting Preparation Agent does not wait for its next scheduled check. Connect a trigger and it starts the second the event arrives. Until you do, its schedule covers the same work.
Cal.com webhook
When: Booking created
Prep researched the moment a meeting is booked, delivered before you walk in
How the Meeting Preparation Agent works
Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.
Connect the ones you use. It works with what it has.
- Prep RadarEvery 30 min on weekdays, 06:00 to 19:00
- Evening LookaheadWeekly at 18:00
Keeps in its workspace
- Who the owner is: business, timezone, quiet hours, delivery channel
- Your one-pager template and what you care about most in a prep (deal context, technical background, rapport notes)
A report after each run
Sent to your Slack, Telegram, or another channel you connect.
Drafts that wait for you
Anything that leaves your business is written for your approval, not sent on its own.
Answers in chat
Ask it about its work any time from the agent's chat in your dashboard.
The Meeting Preparation Agent, on autopilot
Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.
Task 01Every 30 min on weekdays, 06:00 to 19:00
Prep Radar
Check the calendar for external meetings starting in the next 3 hours that have not yet been delivered according to ~/state/prepped.json (keyed by booking uid or calendar event id, shared with the booking trigger)…
About 140 runs a week
Task 02Weekly at 18:00
Evening Lookahead
Send tomorrow's external meetings, one line each, flagging any that need real prep tonight rather than a 30-minutes-before pass. Pull from the calendar, or from what the owner pasted in chat…
What it delivers
Each run ends with a message in your channel. Here is the brief the Meeting Preparation Agent's first task works from.
Meeting Preparation AgentAGENTEvery 30 minutes on weekdays, 06:00 to 19:00
Prep Radarcompleted
The brief: Check the calendar for external meetings starting in the next 3 hours that have not yet been delivered according to ~/state/prepped.json (keyed by booking uid or calendar event id, shared with the booking trigger)…
Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.
How deployment worksSee pricing
Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.
Meeting Preparation Agent template questions
What does the Meeting Preparation Agent template do?
A one-pager on everyone you're about to meet: who they are, their company's fresh news, your last interactions and open commitments, and a question worth asking. It runs 2 scheduled tasks on a managed cloud environment.
Which runtime does the Meeting Preparation Agent use?
It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.
How often does the Meeting Preparation Agent run?
On a schedule you control. Out of the box it runs every 30 minutes on weekdays, 06:00 to 19:00, weekly at 18:00. You can change the cadence, or trigger it on demand. It also reacts the moment something happens: booking created, once you connect those triggers.
Will the Meeting Preparation Agent do things without my approval?
No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.
What do I need to connect before it works?
Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The Meeting Preparation Agent runs on the Hermes runtime.
Part of the Executive Assistant.
The Executive Assistant does this job and 5 more in one agent.
See how agencies use Qoren- Full-time hire · 6 duties
AI Executive Assistant
aka “Executive Assistant”
Your inbox, calendar and commitments handled before you are awake.
- Mail triaged as it lands, replies drafted for your approval
- A one-page brief at 6:30 every morning
- A prep sheet minutes after a meeting is booked, notes the moment the transcript lands
- Sunday: the week ahead and anything slipping
Reacts toEmail receivedBooking created+2Weekly on Sunday at 16:00+5 more
+3Works with Gmail, Google Calendar, Slack, Fireflies, HubSpot, Notion, Google Tasks, Tavily.6 tasks - Operations
Inbox Manager
Inbox triage as mail lands or every 30 minutes: urgent flagged, newsletters archived, replies drafted, nothing ever auto-sent
Reacts toEmail receivedEvery 30 minutes, 06:00 to 20:00+1 more
Works with Gmail, Slack, HubSpot, Notion.2 tasks - General
Daily Briefing Agent
aka “Morning Brief”
Your day in one message before you wake: calendar, inbox, metrics, and overnight alerts, briefed daily
Daily at 06:30+1 more
+2Works with Google Calendar, Gmail, Slack, Linear, Stripe, PostHog, Tavily.2 tasks
Deploy the Meeting Preparation Agent today.
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