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Meeting Notes & Action Items Agent

aka “Meeting Scribe” in the catalog

Turns every meeting into clean notes, decisions, and action items with owners and due dates, delivers them to your channels, and tracks the open actions until they are closed.

Deploy this templateSee plans
Category
Assistant
Scheduled tasks
2every few minutes, daily
Runtime
Hermes
Works with
Google CalendarFirefliesGmailSlackNotion
Hosting
Fully managed, always on
Meeting Notes & Action Items Agent/Schedule
online, a typical week
  • Transcript SweepEvery 30 min on weekdays, 07:00 to 19:00about 130 runs a week
  • Open Actions NudgeWeekdays at 16:00
  1. Mon
    • every 30mTranscript Sweep
    • 16:00Open Actions Nudge
  2. Tue
    • every 30mTranscript Sweep
    • 16:00Open Actions Nudge
  3. Wed
    • every 30mTranscript Sweep
    • 16:00Open Actions Nudge
  4. Thu
    • every 30mTranscript Sweep
    • 16:00Open Actions Nudge
  5. Fri
    • every 30mTranscript Sweep
    • 16:00Open Actions Nudge

Default schedule from the template. Change any time, or run a task on demand.

The moment it happens.

The Meeting Notes & Action Items Agent does not wait for its next scheduled check. Connect a trigger and it starts the second the event arrives. Until you do, its schedule covers the same work.

  • Signed webhook

    When: Transcript ready

    Notes, decisions and owned action items delivered as soon as the transcript lands

  • Cal.com webhook

    When: Meeting ended

    Ended cal.com meetings matched to their transcript and written up

How the Meeting Notes & Action Items Agent works

Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.

Reads from
Google CalendarFirefliesGmailNotion

Connect the ones you use. It works with what it has.

Meeting Notes & Action Items Agent
  1. Transcript SweepEvery 30 min on weekdays, 07:00 to 19:00
  2. Open Actions NudgeWeekdays at 16:00

Keeps in its workspace

  • Who you are, your timezone, quiet hours, and delivery channel
  • The house format for meeting notes and action items
Delivers

  • A report after each run

    Sent to your Slack, Telegram, or another channel you connect.

  • Drafts that wait for you

    Anything that leaves your business is written for your approval, not sent on its own.

  • Answers in chat

    Ask it about its work any time from the agent's chat in your dashboard.

The Meeting Notes & Action Items Agent, on autopilot

Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.

  1. Task 01Every 30 min on weekdays, 07:00 to 19:00

    Transcript Sweep

    Check every configured source for meetings that finished and have a transcript available since the last sweep (state in ~/state/meetings-seen.json): the recorder API, forwarded transcripts in the inbox…

    About 130 runs a week

  2. Task 02Weekdays at 16:00

    Open Actions Nudge

    Review open action items from recent meetings (Notion or ~/state/open-actions.json). Surface the ones due today or overdue, grouped by owner, with the meeting they came from. Keep it to the items that need a push…

    About 5 runs a week

What it delivers

Each run ends with a message in your channel. Here is the brief the Meeting Notes & Action Items Agent's first task works from.

# agent-updatesScheduled run

Meeting Notes & Action Items AgentAGENTEvery 30 minutes on weekdays, 07:00 to 19:00

Transcript Sweepcompleted

The brief: Check every configured source for meetings that finished and have a transcript available since the last sweep (state in ~/state/meetings-seen.json): the recorder API, forwarded transcripts in the inbox…

Reply to Meeting Notes & Action Items Agent, or ask it anything

Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.

How deployment worksSee pricing

Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.

Meeting Notes & Action Items Agent template questions

What does the Meeting Notes & Action Items Agent template do?

Turns every meeting into clean notes, decisions, and action items with owners and due dates, delivers them to your channels, and tracks the open actions until they are closed. It runs 2 scheduled tasks on a managed cloud environment.

Which runtime does the Meeting Notes & Action Items Agent use?

It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.

How often does the Meeting Notes & Action Items Agent run?

On a schedule you control. Out of the box it runs every 30 minutes on weekdays, 07:00 to 19:00, weekdays at 16:00. You can change the cadence, or trigger it on demand. It also reacts the moment something happens: transcript ready, meeting ended, once you connect those triggers.

Will the Meeting Notes & Action Items Agent do things without my approval?

No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.

What do I need to connect before it works?

Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The Meeting Notes & Action Items Agent runs on the Hermes runtime.

Part of the Executive Assistant.

The Executive Assistant does this job and 5 more in one agent.

See how agencies use Qoren

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