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Vacation Cover

Vacation coverage that runs to your rules: inbox triage inside the envelope you set, a holding reply and a tidy queue for everything else, escalation to your named backup for anything over threshold. A check-in ping on your cadence keeps it live, and two missed check-ins drop it to draft only until the owner is back.

Deploy this templateSee plans
Category
Operations, Support
Scheduled tasks
3every few minutes, daily
Runtime
Hermes
Works with
GmailrequiredSlackStripeHubSpot
Hosting
Fully managed, always on
Vacation Cover agent/Schedule
online, a typical week
  • Envelope PassEvery 30 minabout 336 runs a week
  • Check In HeartbeatDaily at 09:00
  • Queue DigestDaily at 18:00
  1. Mon
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  2. Tue
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  3. Wed
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  4. Thu
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  5. Fri
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  6. Sat
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest
  7. Sun
    • every 30mEnvelope Pass
    • 09:00Check In Heartbeat
    • 18:00Queue Digest

Default schedule from the template. Change any time, or run a task on demand.

How the Vacation Cover agent works

Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.

Reads from
GmailrequiredStripeHubSpot

Connect the ones you use. It works with what it has.

Vacation Cover agent
  1. Envelope PassEvery 30 min
  2. Check In HeartbeatDaily at 09:00
  3. Queue DigestDaily at 18:00

Keeps in its workspace

  • Who you are, your business, trip dates, and delivery channel
  • Your rules of engagement: what the cover handles alone, thresholds, what always escalates, and the check-in cadence
Delivers

  • A report after each run

    Sent to your Slack, Telegram, or another channel you connect.

  • Drafts that wait for you

    Anything that leaves your business is written for your approval, not sent on its own.

  • Answers in chat

    Ask it about its work any time from the agent's chat in your dashboard.

The Vacation Cover agent, on autopilot

Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.

  1. Task 01Every 30 min

    Envelope Pass

    Run the coverage pass over everything that arrived since the last sweep (state in ~/state/handled.json). Re-read ~/workspace/RULES.md first; it is the only authority on what you may do alone…

    About 336 runs a week

  2. Task 02Daily at 09:00

    Check In Heartbeat

    Run the dead man's switch. Read the check-in cadence and the fallback plan from ~/workspace/RULES.md and the last acknowledged check-in from ~/state/checkin.json…

    About 7 runs a week

  3. Task 03Daily at 18:00

    Queue Digest

    Write today's paragraph into ~/state/queue-log.md so the return debrief writes itself: date, counts by outcome (handled, queued, escalated, ignored), the specific items you handled and under which rule…

    About 7 runs a week

What it delivers

Each run ends with a message in your channel. Here is the brief the Vacation Cover agent's first task works from.

# agent-updatesScheduled run

Vacation Cover agentAGENTEvery 30 minutes

Envelope Passcompleted

The brief: Run the coverage pass over everything that arrived since the last sweep (state in ~/state/handled.json). Re-read ~/workspace/RULES.md first; it is the only authority on what you may do alone…

Reply to Vacation Cover agent, or ask it anything

Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.

How deployment worksSee pricing

Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.

Vacation Cover template questions

What does the Vacation Cover agent template do?

Vacation coverage that runs to your rules: inbox triage inside the envelope you set, a holding reply and a tidy queue for everything else, escalation to your named backup for anything over threshold. A check-in ping on your cadence keeps it live, and two missed check-ins drop it to draft only until the owner is back. It runs 3 scheduled tasks on a managed cloud environment.

Which runtime does the Vacation Cover agent use?

It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.

How often does the Vacation Cover agent run?

On a schedule you control. Out of the box it runs every 30 minutes, daily at 09:00, daily at 18:00. You can change the cadence, or trigger it on demand.

Will the Vacation Cover agent do things without my approval?

No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.

What do I need to connect before it works?

Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The Vacation Cover agent runs on the Hermes runtime.

Part of the Executive Assistant.

The Executive Assistant does this job and 5 more in one agent.

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